Call To Order:
Chairman Ron Kaufman called to order the regular meeting of the Utility Board at 7:00 p.m. in the Council Chambers at City Hall, 9611 S.E. 36th St., Mercer Island, WA.
Chairman Ron Kaufman and Board Members Robert Sexton, David Laub, Ben Levie, Joel Massmann and David Landes were present.
Vice Chairman John Ewald and Council Liaison El Jahncke were absent.
Staff Members Glenn Boettcher, Patrick Yamashita, Katie Knight, Terry Smith and Terry Winkel were present.
The Minutes of the October 11, 2005, meeting were approved.
Steve Swenson & Mike Giseburt from R. W. Beck
Joe Wallis, Mercer Island resident
Water Rate Summer Surcharge
Ron provided background information regarding the creation of the Conservation Surcharge for the newer Board members. He stated the surcharge was created to encourage conservation in the summer months through a City water conservation education program. The Conservation Surcharge will be re-visited by the Board early in 2006, prior to budget preparation for 2007/08 and as part of a comprehensive water rate study.
Critical Areas Ordinance
Glenn advised the Board that Staff is proposing that the updated Ordinance exempt City stormwater and sewer projects from Planning Commission oversight, while the Planning Commission is proposing to require a variance for these projects. Glenn was asked to forward a copy of the draft ordinance to the Board Members, who were advised that a second and final reading of the Ordinance was scheduled for the Nov. 21 City Council meeting
Basin Review Draft Policies
Patrick gave a brief overview of the submitted report and advised the Board that as a result of this process it seemed appropriate to establish two types of projects – ravine/watercourse projects and smaller neighborhood drainage projects in the public right of way. Patrick recommended that the Project Weighting criteria being developed be used for larger projects and that smaller projects be evaluated on a case-by-case basis.
Steve Swenson & Mike Giseburt from R.W. Beck reviewed the proposed policies and the changes requested by the Board at the October 11 meeting. Discussion followed.
- The Board requested the following changes in the proposed policies
- CIP Prioritization, Recommendation 1 “ …For the most part, the City …”
- Fee-in-Lieu of Detention, Recommendation 3 “…The extent to which the development…”
- Filing of Roadside Ditches, remove “Commercial” from Type of Street in chart
- The Board requested the following changes in the Project Weighting Chart
- Rate of Degradation/Project Urgency - change weighting factor to 2.0
- Cost Effectiveness – invert ratio definition to read “How does the ratio of avoided cost compare to project cost.” For severity, replace numerical ratios with words – e.g. “avoided cost is substantially less than project cost”, “avoided cost is roughly comparable to project cost”, “avoided cost is substantially higher than project cost”.
- Reduction in Maintenance & Operation Costs – low <1000, medium 1000-4000, high >4000
Joe Wallis, 8730 SE 48th St., asked the Board whether additional drainage basin projects were scheduled for Basin 26. Katie advised that, under Roberts Rules of Order, the Board was charged with helping develop policy and establish priorities. She advised Mr. Wallis that public hearings are the forum in which citizens can make specific project inquires and state related concerns. Glenn advised the Board that the Basin Review Draft Policies would be presented to the City Council at a later date.
Off Agenda Items
Ron advised the Board that the letter from Eastside Disposal explaining the second rate adjustment was edited by himself and Glenn and mailed to all Island residents. Ron advised that a DVD submitted by Ben regarding co-mingling glass with other curbside recyclables will be reviewed at the next meeting with Eastside Disposal.
Next Meeting and Work Plan
Emergency Water Storage Feasibility will be discussed at the next meeting. Glenn advised that notification regarding demolition of the Utility House had been mailed to all residents within a 300’ radius with a copy to City Council members.
The next scheduled meeting is December 13th.
Adjournment: 9:30 p.m.