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Utility Board - Minutes     
Tuesday, March 10, 2009

Call To Order:

 

Robert Sexton called to order the regular meeting of the Utility Board at 7:05 p.m. in the Council Chambers at City Hall, 9611 S.E. 36th St., Mercer Island, WA.

  

ROLL CALL:

 

Board Members Robert Sexton, Chairman, David Laub, Vice Chairman, John Ewald, Callie Ridolfi, Ben Levie and Joel Massman were present.  Council Liaison Bruce Bassett was present.  Board Member Gregory Babinski was absent.

 

Staff Members Glenn Boettcher and Terry Winkel were present.

  

Minutes:

 

The Minutes of the February 10, 2009 meeting were approved.

                                                                                                                       

 Appearances:

 

None

 

 Regular Business:

 

Allied Draft Contract

 

Glenn advised that the draft for the contract will be presented to the City Council for consideration in May. Representing Allied and answering questions from the Board were Nels Johnson, Municipal Contracts Manager, and Steve Difabion, Division General Manager.  The Board discussed the ways in which the rates could be structured to change behavior (encourage more recycling and waste reduction).   The Board asked that Allied show fuel costs separately, as part of its overall operating costs and that it provide a proposal which evaluates the purchase of a hybrid for the new truck that would be acquired under the proposed new contract.  The Board also asked for an analysis that identifies the true cost of service by container size; Glenn will ask Chris Bell, a solid waste consultant, to work with Allied to complete the work and make it available to the Board prior to the next meeting.  The Board plans to make a final recommendation on the proposed contract and new rates at the regularly scheduled April 14th meeting.

 

Glenn reviewed the inclement weather provision in the current contract, which says the company will make up missed collections on the next regularly scheduled collection day when snow or ice interrupts regular service. He advised that when service was recently interrupted for a day due to snow, eight customers called or emailed staff, the City Manager and/or City Council and asked that the City require Allied to make up the missed collections as quickly as possible instead of the next regularly scheduled collection day. Glenn advised service was interrupted to roughly 600 households on that day, according to Allied. He pointed out that the new contract could tighten the inclement weather provision in a variety of

 

ways, all of which would have at least some impact on rates because of additional overtime and other factors.  After further discussion with Glenn and the Allied representatives, the Board declined to recommend a change to the inclement weather provision, concluding that the current provision appears to remain reasonable and acceptable to the majority of customers.            

 

Project Updates

 

  • Sanitary Sewer Lake Line Project:Pump station Contractor is onsite and staging has begun for project.
  • Emergency Well Project:The plans are 99% complete.

OFF AGENDA

 

None.

 

Next Meeting:  

 

The next regularly scheduled meeting is Tuesday, April 14, 2009.  

 

Adjournment:           9:30 p.m.

 

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