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Open Space Conservancy Trust - Minutes     
Thursday, August 09, 2012

Call To Order:
Chair Newman called the meeting to order at 6:05 pm in the City Council Chambers of City Hall.
Roll Call:
Trustees Aric Weiker, Geraldine Poor, Council Liaison Jane Brahm, Chair Elliot Newman, and Vice Chair Bob Thorpe were present. Joel Wachs had an excused absence and Tina Lanzinger was not present.
Staff Present:
Bruce Fletcher, Parks & Recreation Director
Paul West, Parks Natural Resource Coordinator
Deborah Alexander, Senior Administrative Assistant
It was moved by Council Liaison Brahm, seconded by Trustee Poor, to:
Approve the minutes of June 21, 2012.
Motion passed 5-0
There were no public appearances.
Regular Business:

  1. Letterboxing Update Elliot Newman

Chair Newman gave a brief report on the activities of the Letterboxing program.

  1. Disseminating Educational Materials Follow Up Elliot Newman

Chair Newman gave a recap of the Pioneer Park book sales. Trustee Thorpe reported that he had a conversation with Paul West about showing the Pioneer Park film to scouts before they begin their projects. Trustee Poor reminded the Trustees that Secretary Lanzinger was going to contact Liz Sanderson about getting an article in the Mercer Island Reporter. Trustee Weiker reported seeing an article several weeks ago.

  1. By-laws Review Paul West

Paul West reviewed the suggested changes to the Open Space Conservancy Trust By-laws recommended by staff. Trustee Weiker pointed out that the Council Liaison term length should be changed from two to one year under item II C. Trustee Poor asked about Item V regarding two-thirds majority and Paul West agreed to follow up with the City Attorney to confirm what that meant and report back. Council Liaison Brahm pointed out that on item IV D that the Trust Board is in violation of this item through no fault of their own due to the report being postponed to later meetings. She also mentioned that Joel Wachs will have missed two consecutive meetings and wondered if he would be in violation of item II G. Chair Newman explained that because they are excused absences, that he would not be in violation. Trustee Poor asked if passive recreation was omitted from item I C. After consulting the ordinance it was determined that the wording of that item was not verbatim. Chair Newman raised the question of the necessity of having item I C match the wording in the ordinance. Paul West agreed to follow up with the City Attorney on this item and report back at the next meeting. He also agreed to forward any email correspondence about this item from the City Attorney to the Trustees.

  1. Root Rot Protocol Development Paul West

Paul West presented some background information about the root rot issue in Pioneer Park. The map on page 28 of 31 in the agenda packet shows an Armillaria pocket in the SE Quadrant. Staff researched two treatment options (Trichoderma and borax) as potential approaches to controlling the spread of the disease and believes that implementing these treatments are relatively low risk. The Trustees asked a few clarifying questions including the species of trees being planted. Paul West suggested perhaps applying treatment to a portion of the infected trees identified in the Armillaria pocket in the SE Quadrant as a way to determine the effectiveness. Chair Newman requested that Paul put together a detailed plan for implementing these treatments as well as anticipated consequences to not taking action, and bring them back to either the September or November meeting.

  1. Quadrant Reports Trustees, Paul West

Paul West reviewed the information about quadrant monitoring he detailed in the agenda packet. Deborah Alexander asked if the Engstrom Open Space was being monitored. The Engstrom open space monitoring was added to the NE Quadrant responsibilities.

  1. Tree Damage By Contractor Paul West

Paul West informed the Trustees that one of the contractors that works in Pioneer Park mistakenly treated and killed thirteen native trees (predominately Vine Maples in the 10-12 range). City staff is in the process of trying to negotiate compensation from the contractor. Paul will provide more information to the Trust Board once the issue has been settled.

  1. Next Meeting Elliot Newman

The next meeting is scheduled for September 13, 2012.
Adjournment: 7:27 pm

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