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Arts Council - Minutes     
Wednesday, October 09, 2019

Call to Order
The meeting was called to order by Chair Erin Vivion at 6:30 pm at Mercer Island Community & Event Center, 8236 SE 24th Street, Mercer Island, WA 98040.

Roll Call
  • Members Present: Anumeha, Amy Barnes, Erik Gordon, Matt Lome, Damian Schwiethale, Xixi Shakes, Suzanne Skone, Gaylene Vaden (arrived 6:39 pm), and Erin Vivion 
  • City Council: Deputy Mayor Salim
  • Staff: Sarah Bluvas and Diane Mortenson
  • FAAC Liaison: Alice Finch
  • Guests: Ryan Daly, Interim Director, Mercer Island Parks & Recreation
Appearances
No appearances.

Minutes
It was moved by Anumeha; seconded by Barnes to:
Approve the August 14 and September 11, 2019, minutes as presented.
Passed: 8-0-1
FOR: 8 (Anumeha, Barnes, Gordon, Lome, Schwiethale, Shakes, Skone, Vivion)
AGAINST: 0
ABSENT: 1 (Vaden)

PROS PLAN 2020 UPDATE – Ryan Daly, Interim Parks & Recreation Director
Daly shared high-level information about the process for updating the City’s Parks, Recreation, and Open Space (PROS) Plan. The January 2020 Arts Council meeting will be a joint session with the Parks and Recreation Commission and Conservation Technix, the consulting firm assisting with the planning process.

2019 Budget Report – Sarah Bluvas
Bluvas reported that $9,197.13 remains in the Arts Council’s 2019 operational budget. 

Funding Request: Youth Theatre Northwest – All 
Bluvas presented Youth Theatre Northwest’s request for $2,500 to sponsor the entire 2019-2020 season.

It was moved by Anumeha; seconded by Gordon to:
Approve Youth Theatre Northwest’s request to sponsor the 2019-2020 season at $2,500.
Passed: 9-0
FOR: 9 (Anumeha, Barnes, Gordon, Lome, Schwiethale, Shakes, Skone, Vaden, Vivion)
AGAINST: 0

Final Bylaws Review – ALL 
It was moved by Barnes; seconded by Schwiethale to:
Adopt the Bylaws as amended, pending requested edits to Article II and Article IV, Section 1.  
Passed: 9-0
FOR: 9 (Anumeha, Barnes, Gordon, Lome, Schwiethale, Shakes, Skone, Vaden, Vivion)
AGAINST: 0

Aubrey Davis Park Arts & Culture/Placemaking Vision Draft – Master Plan ad-hoc committee
The ad-hoc committee collected board member feedback to edit the full Aubrey Davis Park Master Plan (ADMP) arts and culture vision document. The draft document will be included as an appendix with the full draft ADMP reviewed by City Council beginning Tuesday, October 15. Barnes encouraged board members to attend the City Council study session on 10/15 to advocate for the vision.

Planning for November 2019 Meeting – All
The November meeting will focus on evaluating 2019 successes and challenges, analyzing results from the community survey, and reviewing the 2020 operational budget. Vivion, Barnes, and Bluvas will send needs for preparing for this meeting by November 4.

Chair Report – Erin Vivion
Vivion attended several arts-related meetings and convenings over the last month, including the King County Local Arts Agency (LAA) meeting in Newcastle. She also reminded board members about upcoming networking and professional/educational development opportunities in the field: 
  • Cultural Congress presented by Inspire Washington, October 20-23, Toppenish, WA 
  • 2019 Northwest Public Art Consortium (NoWPAC) Conference, October 23-25, Seattle 
Anyone interested in attending these convenings should let Vivion and Bluvas know as soon as possible.

Literary – Erik Gordon
The next Friday Night Films screenings are:
  • Friday, October 25: Loving Vincent – Aljoya will host an arts reception for their new exhibit from 5-7 pm and the film program begins at 7:30 pm.
  • Friday November 1, 7:30 pm: Swing Time
Community Relations – Damian Schwiethale
The board provided feedback about a draft Let’s Talk page and messaging about the “public art pipeline” idea. Schwiethale and Bluvas will meet to update the site and bring another draft to the next meeting.

Mostly Music in the Park – Matt Lome
Lome recapped the 2019 concert series and discussed preliminary planning for the 2020 series. The event needs a committee co-chair to assist Lome with organizing, and he asked the board to consider slightly increasing the budget for next year to cover rising sound engineering costs.

Special Projects – Gaylene Vaden, Chair
Vaden, Shakes, and Bluvas had to cancel their meeting about the Creative Districts program. They will meet before the next Arts Council meeting.

Gallery – Amy Barnes, Chair
The MIVAL Holiday Show runs October 28-December 13. Any board members interested in assisting with the install on Saturday, October 27, 10 am-3 pm, should contact Barnes. The Artists Reception is Thursday, October 31, 6:30-8 pm, at the Mercer Island Community and Event Center. 

MIVAL also wishes to donate a work of art to the public art collection in memory of long-time MIVAL member Ron Reeder. The MIVAL board voted to support a donation of one of Ron’s photographs, and Carol Whitaker is working through the appropriate channels to bring the donation request to the Arts Council at a future meeting. 

FAAC – Alice Finch, Liaison
All Island Band Night takes place Friday, October 18, at the halftime show at the Mercer Island High School varsity football game and features students from all bands in the school district. 

Staff Updates – Diane Mortenson and Sarah Bluvas
  • The Parks & Recreation department is hosting and/or helping to facilitate several upcoming community programs:
    • Caspar Babypants Concert, Saturday, October 12, 10:30 am, Mercer Island Community and Event Center
    • Arbor Day Celebration, Saturday, October 19, 9 am-2 pm, Homestead Park
    • Mercer Island Pumpkin Walk, Sunday, October 27, 5-7 pm, Luther Burbank Park (hosted by community members and Youth and Family Services)
  • Mercer Island will host the next King County LAA meeting on Thursday, November 21, 9:30 am-12:30 pm, at the Mercer Island Community and Event Center. All board members are encouraged to attend to meet representatives from other LAAs and share about the Arts Council’s recent work.
Other Updates
Mercer Island celebrates the 20th anniversary of its relationship with Sister City Thonon-les-Bains in 2020. Deputy Mayor Nice encouraged staff and board members to connect with the Mercer Island Sister City Association about projects or opportunities planned for the anniversary.

Adjournment
Chair Vivion adjourned the meeting at 8:29 pm.



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