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Arts Council - Minutes     
Wednesday, December 11, 2019

Call to Order
The meeting was called to order by Chair Erin Vivion at 6:37 pm at Mercer Island Community & Event Center, 8236 SE 24th Street, Mercer Island, WA 98040.
 
Roll Call
  • Members Present: Amy Barnes, Erik Gordon, Matt Lome, Damian Schwiethale (arrive 7 pm), Suzanne Skone, Gaylene Vaden, and Erin Vivion
  • Members Absent: Anumeha, Xixi Shakes
  • City Council: Deputy Mayor Salim absent
  • Staff: Sarah Bluvas and Diane Mortenson 
Appearances
No appearances.
 
Minutes
It was moved by Vivion; seconded by Vaden to:
Approve the November 11, 2019, minutes as presented.
Passed: 6-0
FOR: 6 (Barnes, Gordon, Lome, Skone, Vaden, Vivion)
AGAINST: 0
ABSENT: 3 (Anumeha, Schwiethale, Shakes)             
 
2019 Budget Report – Sarah Bluvas
$5,905.93 remains in the Arts Council’s 2019 operational budget.
 
Update on Gallery Walls Maintenance – Amy Barnes & Sarah Bluvas
Barnes solicited additional feedback on paint color choices; the board narrowed choices to the top three and authorized staff and Barnes to select the final paint color.
 
Lome presented the idea to dedicate a portion of the wall area and/or new signage for creating space to promote arts programs and the Arts Council. The board expressed interest in pursuing a “relaunch” of the indoor gallery as a 2020/2021 project.
 
2020 Officer Elections – All
2020 Chair Nominations & Election: Chair Vivion opened the floor for Chair elections for 2020. Skone nominated Vivion for the 2020 Chair position, and Vivion accepted the nomination. No other nominations were forthcoming. The board unanimously elected Vivion as Chair by a voice vote.
 
2020 Vice Chair Nominations & Election: Chair Vivion opened the floor for Vice Chair elections for 2020. Vivion nominated Barnes for the 2020 Vice Chair position, and Barnes accepted the nomination. No other nominations were forthcoming. The board unanimously elected Barnes as Vice Chair by a voice vote.
 
2020 Planning – All
2019 Budget Evaluation: The board evaluated the 2019 budget and suggested opportunities to reallocate funds in the 2020 budget to strengthen existing programs or accommodate new programs. They also discussed ways to expend the remaining funds in the 2019 operating budget.
 
It was moved by Vivion; seconded by Barnes to:
Reallocate up to $5,000 in the 2019 operating budget to fund a portion of gallery walls project, provided that the funds cannot be rolled over to the 2020 operating budget.
Passed: 7-0
FOR: 7 (Barnes, Gordon, Lome, Schwiethale, Skone, Vaden, Vivion)
AGAINST: 0
ABSENT: 2 (Anumeha, Shakes)
 
Staff will follow up with Finance to finalize this process.
 
2020 Program Ideas: The board discussed program opportunities that have been shared by Arts Council members or community groups to consider for 2020. Schwiethale provided updates on the “Artists on the Water” program presented at the November 2019 meeting.
 
It was moved by Vivion; seconded by Barnes to:
Approve up to $7,500 in the 2020 operating budget to fund the “Artists on the Water” project idea.
Passed: 6-1
FOR: 6 (Barnes, Gordon, Schwiethale, Skone, Vaden, Vivion)
AGAINST: 1 (Lome)
ABSENT: 2 (Anumeha, Shakes)
 
The following board members volunteered to assist Schwiethale with coordinating this program:
  • Erin Vivion
  • Suzanne Skone 
Staff will also follow up with resources related to sponsorships.
 
Chair Report – Erin Vivion
Chair Vivion will host the board for a social gathering in early 2020 in lieu of a 2019 holiday party. More details to follow.
 
Staff Updates – Diane Mortenson and Sarah Bluvas
Please report outstanding 2019 volunteer hours to staff. 

Adjournment
Chair Vivion adjourned the meeting at 8:34 pm.
 

Download File
Minutes_Arts Council_12.11.19.pdf

(181.1KB)
 
 

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