24-10 BID - PS 10 & 19 Vegetation Management

METHOD OF BID SOLICITATION:  MRSC Small Public Works"Vegetation Work” and with the matching sub-categories of “Brush and Vegetation Removal” AND “Waterfront Vegetation Removal and Maintenance" Roster in accordance with RCW 39.04.155. 

PS 10 & 19 Vegetation Management

Invitation to Bid (ITB) No. 24-10

The primary scope of work includes, but is not limited to, hiking and hauling of equipment to work site, pruning and removal of trees, trimming vegetation, clearing brush, tree debris, undesired growth, non-native, invasive, noxious weeds, unwanted plant material, and other debris from the project site, site mowing, line trimming, chipping, and all cleanup and disposal procedures necessary to perform the work as further specified in the Scope of Services. The project sites are sewer pump station (PS) 10 and PS 19, located at 9036 N Mercer Way and 7697 W Mercer Way, respectively, in the City of Mercer Island, 98040. All work shall be completed within TWENTY (20) working days from the date of the Notice to Proceed (NTP). Engineer’s estimate is $28,000 to $38,000.

The selected contractor will be required to meet and agree to all the conditions in the Invitation to Bid (ITB) and ITB Attachments, as well as the Required Bid Forms, EXHIBIT “A”, the SAMPLE Contract Documents, EXHIBIT “B”, and the City’s General Terms and Conditions, EXHIBIT “C”.

The purpose is to establish, through a competitive bidding process utilizing the MRSC Small Works Roster, a contract to perform the work described. In addition to the requirements of the ITB and attached exhibits, contractors must be registered on the MRSC Roster to be eligible to bid. To sign up or learn more, visit https://mrscrosters.org/.

A Mandatory Pre-Bid Meeting/Walk Through is scheduled on Monday, May 13, 2024 at 10am. Meet at 7641 W Mercer Way, Mercer Island, WA 98040.

The ITB Attachments show the location of the work as well as existing conditions. Bidders in their own interest are advised to inspect and examine the site of proposed work and obtain, at their own responsibility, all information that may be necessary for preparing the Bid and entering into a Contract. All questions must be received in writing prior to 12:00PM, May 17, 2024.

To receive automatic email notifications for the project, interested Contractor’s may email chris.marks@mercerisland.gov to be added to the prospective bidders list. Contractors not on the prospective bidders list, but wanting to submit a bid, are urged to check the project webpage regularly for important project updates.

All interested bidders shall submit the required bid forms electronically to bids@mercerisland.gov no later than 2:00PM, May 23, 2024, to be eligible. All submittals shall be clearly titled: “BID PROPOSAL – PS 10 & 19 Vegetation Management”.

The City of Mercer Island, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.